PRIVACY POLICY & COOKIES

We want you to feel completely safe when you visit us. That’s why we’re transparent about how we use cookies and process your personal data. With smart, friendly cookies, we make your experience faster and smoother – and with a clear privacy policy, we ensure that you’re always in control. In short: you focus on what’s fun, and we take care of the security.

HELSINGBORG MARATHON & RUNNERS SOCIETY HELSINGBORG

Helsingborgs Marathon AB (company registration number 556910-9670, Carl Krooks Gata 25C, 252 18 Helsingborg) is the data controller for the personal data processed in connection with Helsingborg Marathon. The data controller is responsible for ensuring that all personal data is handled properly and in accordance with applicable legislation.

As an organization, we actively work to implement all appropriate measures required to protect your personal data.

If you have any questions or feel that information is missing, you are very welcome to contact us here!

WHO IS THE DATA CONTROLLER?

Helsingborgs Marathon

Kullagatan 25C

252 18 Helsingborg

hello@hbgm.se

Andreas Moresco, 070 825 77 11

WHAT WE COLLECT AND WHY

Below, we outline which personal data we collect and process, for what purposes, and on what legal basis this is done.

When registering to participate in an event/training group

When you register for one of our events (including as a volunteer), we process certain personal data.

The purpose of processing personal data is to be able to

• create age and class divisions
• provide participants with race information and start confirmations
• calculate and plan purchases of equipment for the event (e.g. race bibs and timing chips)
• compile and publish results lists after the event
• handle payments for the event
• communicate with the customer/participant/volunteer before, during, and after the event

We process the following personal data:

• Name
• Contact details (email address, postal address, and, where applicable, phone number)
• Date of birth (year, month, day)
• Club affiliation, where applicable
• T-shirt size, where applicable

Legal basis:

Performance of a purchase contract.

To manage your account

When you register for one of our events or make a purchase in our shop, you have the option to create an account for a quick overview of orders, status, and deliveries. The purpose of processing personal data is to be able to:

• deliver products and services
• provide authorization to log in to the account
• create age and class divisions
• provide participants with relevant race information and start confirmations
• handle payments for the event
• communicate with the customer/participant before, during, and after the event

We process the following personal data:

• Name
• Contact details (email address, postal address, and, where applicable, phone number)
• Date of birth (year, month, day)
• Club affiliation, where applicable
• T-shirt size, where applicable

Legal basis:

Legitimate interest.

Note: Please note that it is not necessary to create an account in order to register for any of Helsingborg Marathon’s events.

For marketing of events and services

The purpose of processing personal data is to be able to market relevant events and services and to send direct marketing via email, such as offers and invitations to events.

We process the following personal data:

• Name
• Contact details (email address, postal address, and, where applicable, phone number)
• Date of birth (year, month, day)

Legal basis:

Legitimate interest. We process the data in order to send you relevant marketing in your and our mutual interest.

To handle customer service inquiries

The purpose of processing personal data is to be able to

• help you as a customer/participant with inquiries and support
• communicate with you before, during, and after the event
• perform age verification and class division
• manage prizes in competitions and contact winners
• communicate regarding matters raised on social media
• identify the customer/participant

We process the following personal data:

• Name
• Contact details (email address, postal address, and, where applicable, phone number)
• Date of birth (year, month, day)
• Information provided by the customer themselves (e.g. answers in competitions)
• Results and registration history
• Club affiliation, where applicable
• T-shirt size, where applicable
• User credentials for login, where applicable

Legal basis:

Legitimate interest. We process the data in order to assist you with customer service and support matters.

To comply with legal obligations

In order to comply with Swedish legislation, we are in some cases required to process personal data, for example under the Accounting Act.

The purpose of processing personal data is to comply with applicable legislation and regulatory requirements imposed on the business, such as the Accounting Act, which may require certain personal data in connection with sales.

We process the following personal data:

• Name
• Contact details (email address, postal address, and, where applicable, phone number)
• Date of birth (year, month, day)
• Payment information, where applicable

Legal basis:

Legal obligation.

YOUR RIGHTS

You have the right to

• obtain access to a so-called register extract, which includes information about which of your personal data we process
• request correction of inaccurate or incomplete personal data
• have your data erased in certain cases, for example if
  • the personal data is processed unlawfully
  • the data is no longer necessary for the purpose for which it was collected
• have the processing of your data restricted, for example if you object to the processing of your data. However, there may be cases where we do not comply with your request if our reasons outweigh your interests
• in certain cases, have your data transferred (data portability) and provided to another data controller.

SHARING OF PERSONAL DATA

In connection with certain services that are necessary for registration, payment, or participation in one of our events, as well as for marketing purposes, your personal data may be shared with a partner or supplier. This may, for example, include our supplier that provides the registration service, our supplier that provides the payment solution, or our supplier that provides the tool for sending newsletters.

We will always, to the greatest extent possible, process and store your personal data within the EU/EEA and work with suppliers who store your personal data in the same way. If this is not possible with one of our suppliers, we will ensure that the transfer complies with the guidelines and provisions of the General Data Protection Regulation (GDPR).

STORAGE OF PERSONAL DATA

We neither store nor process personal data for longer than necessary in relation to the purpose of the storage. We comply with applicable legislation, which in practice means that we carry out an annual review and deletion of data that is no longer relevant. For marketing and informational purposes, we store information for 3 years.

For information where the law requires longer retention, such as under the Accounting Act, we comply with applicable legislation. All processing and storage are carried out with due consideration for the individuals concerned, with a high level of security and confidentiality.

ABOUT COOKIES

In order for certain functions to work on our website, we use cookies. Cookies may also collect certain types of information and statistics from your visit to our website. Below you can read more about this.

What is a cookie?

A cookie is a small text file that is stored on your computer. There are different types of cookies. A persistent cookie remains on the visitor’s computer for a specified period of time. A session cookie is stored temporarily in the computer’s memory while a visitor is browsing a website. Session cookies are deleted when you close your web browser. (Text from datainspektionen.se)

How do we use cookies?

The cookies we use do not process any personal information. However, they do identify the device you use to access the website through your web browser. We therefore do not use cookies to collect personal data about you as a user.

In your web browser settings, you can choose whether to accept cookies or not. If you choose to accept cookies, you automatically consent to our use of cookies when you visit our website. If you do not wish to accept the use of cookies on our website, you can change this in your web browser settings. You also have the option to delete cookies that have been stored on your computer after visiting our website via your browser settings. If you choose not to accept cookies on our website, some functionality on the website may be limited.

We use a small number of cookies, including Google Analytics, Facebook, and WooCommerce.

COMPLAINTS

You have the right to submit a complaint to the supervisory authority, Datainspektionen, http://www.datainspektionen.se. However, we kindly ask that you contact us first so that we can assist you with your matter.

CONTACT

Helsingborgs Marathon

Carl Krooks Gata 25C
252 18 Helsingborg

hello@hbgm.se

Andreas Moresco, 070 825 77 11